UCI is Orange County’s third-largest employer,with approximately 1,150 faculty members, more than 7,500 staff and nearly 22,000 students. The staff employment function is a decentralized process shared by the HR group and over 475 hiring-managers throughout various university departments.

The employment department of the University of California at Irvine processes over 13,000 resumes per year. At any given time there are an average of 300 open positions. "Our recruiters were spending all their time just trying to keep up with the scanning and verification of resumes," says Elaine Peters, Employment Manager, University of California at Irvine.

Today, as a result of implementing an online system that includes iGreentree, Peters can cite several important metrics that highlight dramatic improvements. The recruitment cycle time was reduced from 45 days to 25 days. The number of applicants increased 55%, the number of web site hits by 70%. And the time to post a new job online dropped from one week to less than one business day.

"Going online and automating the process has not only increased the number of applicants, but has also improved the quality of our applicants," states Peters.

Going Paperless Improves Cycle Times and Quality of New Hires

Prior to going online with iGreentree, the hiring process was labor intensive and most steps involved the handling of paper.

"The process was so time consuming it was seriously impacting our ability to hire good people," states Peters. "We lost up to 50% of qualified applicants due to delays created by our hiring process. We needed a solution that would quickly get applications into the system and into the hands of the hiring managers

"As a result of implementing the iGreentree system, our Employment Unit is viewed as a best practice leader among UC organizations." -- Elaine Peters, Employment Manager, University of California at Irvine

Today, UCI has completely automated the hiring process from requisition approvals to job postings to the handling of applications.

The university’s custom Quick Requisition software automates the job approval process. Once approved, the requisition is automatically imported to iGreentree where a recruiter reviews it and automatically posts it to the web.

"In part, we chose the Greentree solution because it easily integrated with our custom Quick Requisition software. That was very important to us," states Peters.

"We made a service commitment that we would post jobs within one business day of receipt in HR. iGreentree allows us to keep that commitment. We have not missed a single posting deadline," states Peters.

"We were able to make a service commitment to post a job within one business after receiving a requisition." -- Elaine Peters, Employment Manager, University of California at Irvine

Prior to iGreentree, all applications were submitted via the postal mail. In fact, no applications could be submitted online -- not even by email. Recruiters checked for duplicate resumes, scanned hardcopy resumes into the system, checked for errors, and faxed them to hiring managers.

"A simple step like handling duplicate resume submissions was a major productivity issue for recruiters. Our duplication rates were running about 30% of resumes received. That’s staggering when it has to be handled via paper."

The iGreentree system automatically checks the database for duplicate names and uses the email address as verification. Any duplicates are automatically presented to the recruiter who quickly makes a delete or save decision.

Applicants use iGreentree to submit resumes by email or apply online using the Applicant Self-Entry form. If the job requisition number is in the subject line of the email, the resume is automatically attached to the job requisition that can be accessed by the recruiter.

"By automating the process, our recruiters can now spend time on activities more valuable to the hiring managers such as training sessions on recruiting practices and interviewing skills."

UCI Selected to Speak at Prestigious Tech Conference

The University of California at Irvine was selected as a top technology innovator to speak at the 2002 CUMREC Conference. Over 100 innovations were submitted for review. UCI was one of only 40 chosen to present.

Click here to view job openings at University of California at Irvine.

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